HR Software is a name for a broad category of software types that encompass everything to do with human resources. Core HR functions are benefits administration, personnel tracking and payroll; these are the very basic features that you will need for your human resources administration. There is also software for strategic functions such as performance management, recruiting, talent management, and learning management. Each of these functions can be further subdivided; for instance, recruiting can involve resume parsing, and talent management can involve freelancer management and workforce management. The software options for HR solutions are truly staggering, so you will need to clearly outline your needs.
Who Uses Human Resources Software?
The question of who uses HR software can be answered quite simply: anyone who has a business large enough to have employees. More broadly, though, these are the categories that are most likely to need HR management software:
- Retail establishments
- Educational institutions with lots of employees
- Financial institutions
- Those who work with many freelancers
- Those who offer many different benefits, like stock options and medical benefits
The unifying theme is that the more complex your employee situation is, the more likely you’re going to need HR software solutions, which simplify your employee management.
What You Can Expect to Pay for HR Software
Human resources software varies wildly in prices because of the diversity of the options. There’s basic, core software processes available for free. On the other hand, there’s monthly subscription services with full outsourcing options available for thousands of dollars a month if you’re a huge business that needs powerful software and many managers. Pricing models vary, from monthly subscription fees to one-time licensing fees. Packages are generally also an option, where you choose what kind of features you need and receive a quote based on that. The basic rule of thumb is that the more you need, the more you pay. If you’re a small business, you can expect to budget a couple of hundred dollars. The larger you are, the more you’ll need, and the higher the prices will go.
The Key Technologies of HR Software
For core HR, you can expect the follow features. They are the key technologies that make HR management easier.
- Record management: Record management allows full documentation of each employee to streamline the process of hiring.
- Payroll: Payroll makes it easy for you to get your employees paid; most HR software should have it.
- Leave and attendance: This allows you to manage employee leaves, vacations, and other such options, making it easier for employees to know when they’ve got vacation and for employers to know who isn’t showing up.
- Asset management: If you issue assets (e.g. laptops, pagers, cell phones) to your employees, then asset management helps you keep track of these. Usually this includes asset type, number, serial number and date of issuance.
- Reporting: HR reporting allows you to easily and quickly see the data that your HR software has accrued. It’s the hard statistics of your business, made easy to display.
How to Choose an HR Payroll Software Provider
Looking to find the best HR payroll provider for you? These steps simplify the process.
- Think about your needs: Without knowing exactly what you need, how can you be sure what’s right for you? Sit down and make a list of what’s really important to you, what would be nice to have but isn’t necessary, and what your budget is.
- Consider software vs outsourcing: Do you need just the software, or will you need personnel as well? Cost will vary and your choice will impact where you’re looking.
- Look for reviews and credentials: Check out what past customers have had to say about the product or provider, and look at what kind of credentials the business has. You can ask for references if it’s a firm; most places with a good reputation will be happy to provide them.
- Check the contract carefully: Whether it’s a software license or a month to month contract, you should always check for hidden fees and binding agreements before signing. Read over carefully so you don’t have regrets.
The Features of the Best HR Software Solutions
These features are especially important for good HR; you should pay attention to whether or not the software has them and whether you need them.
- Employee self-service: Self-service features allow employees to report their own updated information, which removes a great burden from HR people. This can help speed up your business and increase efficiency.
- Time clocks: Time blocks are a basic feature, but you should keep an eye on what kind your service has and how detailed it is, as these are very important to your business. Check out how detailed the time increments are and how clocking in works on them.
- Employee performance: If you wish to increase the efficiency of your business, you may want an employee performance metric. Many types of HR software offer this included in the package. You can look for software that includes it in detail if you are interested.
- Cloud HR: With the increased importance of cloud computing, remote access, and mobile use, cloud-based services are on the rise. Consider if this would be something that is good for you, as many HR solutions offer it.
The Personnel Management Software You Deserve
When you have plenty of personnel, both you and they deserve to have a stress-free management experience. Tracking, leadership, efficiency, and pay are all important aspects of HR that you can’t do alone. Good software will help you develop these aspects of your business and make it easier for you to understand the processes involved. Whether you’re a small store with ten employees or a huge enterprise with twenty thousand, HR software tips can help you make sure that everything runs smoothly.